Perfect Timing: Tips for Scheduling Your Photo Booth at Any Event
By West Country Photo Booths
When planning an event whether it’s a wedding, birthday party, or corporate gathering, timing is everything. One detail that often gets overlooked? When to open and close the photo booth.
Getting the timing right ensures your guests are excited, the booth is used to its fullest, and you get the most out of it. Here are some key tips to help you schedule your photo booth perfectly:
1. Avoid Early Setup During Quiet Times
The early stages of an event often include things like guest arrivals, welcome drinks, or a formal ceremony. During this time, guests might not feel ready to jump into a photo session. Unless your event is casual and the vibe is upbeat from the start, it’s best to avoid having the photo booth running too early.
Tip: Start your booth after the main formalities like a wedding ceremony or awards presentation are over.
2. Open the Booth During Peak Social Time
You’ll get the best use of your photo booth when guests are relaxed, mingling, and looking for fun. This usually happens during the reception, cocktail hour, or post-dinner portion of the event.
Weddings: Start the booth during cocktail hour or after dinner, just as the dance floor opens.
Parties & Corporate Events: Launch the booth after initial speeches or meals, when guests begin moving around and engaging with each other.
3. Don’t Run It Too Late
While some guests party into the night, others may begin to wind down. Running the booth too late into the evening can result in fewer photos—or ones that are less polished (and maybe a bit blurry!).
Tip: Schedule your booth to close an hour before the event ends. This keeps the energy high and gives people a chance to use it before heading out.
4. Align With Key Moments
Want to make the most of your photo booth experience? Time it to open right after key moments:
- After the wedding couple’s entrance or first dance
- Right after awards or team presentations
- As soon as the dance floor opens and the vibe picks up
Bonus Tip: Announce when the booth opens via your DJ, MC, or signage so guests know it’s ready.
5. Allow Time for Everyone to Enjoy It
Not everyone will jump in right away. Give guests enough time to ease into it and return for multiple visits. Around three hours is typically a great window for booth time at most events and is what we offer as our recommended package.
Final Thought: Timing = Experience
The right photo booth schedule keeps energy high, lines short, and the fun flowing. It’s not just about having the booth, it’s about using it at just the right time to give your guests the best possible experience.
Need help planning the perfect timing for your event? We’d be happy to help you map it out!